Document Formatting

from $2.24 – $4.00 USD per page

Whether internal or external, printed or electronic, for a document to really have impact, it needs to look polished and professional. A well-structured proposal will keep your customer focused on the message, a stylish marketing document will promote your brand more effectively, an organized operations manual will be easier for your staff to navigate, and a consistently formatted legal document will always be that much easier to reference.

But getting the appearance just right will so often take time you just don't have. Let us take care of your document presentation — we're fast and we're good. It's our business.

What you need to send us

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1	Files Files: Send us your text in editable format (MS Word) and other material like charts or photos in source format (Excel, Word, Visio, Photoshop) where possible.
2	Branding Branding: Provide your company logo, color scheme or guidelines. Your logo should either be sent as a vector file or the highest quality jpg you have available. Please note for licensing reasons we will include only Microsoft fonts in an editable Word file.

3	Size Size: Let us know the size of your document pages, e.g. US Letter, A4.
4	Instructions Instructions: Include any other styling input you want to provide our designers. Maybe an extract from another document you particularly like or specific instructions "avoid white space wherever possible" or "never break tables across pages".

Examples of document formatting

Examples of document formatting

See examples below

How we format your document

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1	Review Review: We confirm receipt of all input materials, including text, images, styling requests and branding. Combine files and collate any other material to create a single source file.
2	Prepare Prepare: Remove unwanted spaces, breaks, tabs and sections to clean the text for formatting.
3	Setup Setup: Set margins, breaks, columns, headers, footers, orientation and page numbering.
4	Structure Structure: Mark-up parts, sections, headings and numbering schemes to determine document structure.
5	Styling Styling: Style headings, lists and numbering. Apply title casing, references, term and definition, footnotes.
6	Branding Branding: Select fonts, colors, and style with company logo, front cover, borders, lines and fills.

7	Headers & footers Headers & footers: Create and style, adding document title, version number, date and company details as required.
8	Tables Tables: Create a consistent set of table styles to clearly present all different forms of data.
9	Images Images: Size, crop, straighten, rotate, reshape or wrap images to work best with the text on each page.
10	Captions Captions: Number each figure, table, chart or diagram with the correct label and cross-reference.
11	Footnotes Footnotes: Create a consistently styled set of references that link to numbered instances on each page.
12	TOC TOC: Generate and style the table of contents, list of figures and list of tables with page numbers as needed.

Know what you're buying

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	Document confidentiality We take confidentiality very seriously. Information and files will only be shared with our staff and associates, all of whom have individually signed a confidentiality agreement. We are happy to exchange our standard NDA upon request.
	$2.24 – $4.00 USD per page ($144 USD minimum) The price of your job depends on the length and complexity of your document. We will always need to review your files before we can issue your quotation. If you have a number of documents that will use similar styling please ask about our volume pricing with lower minimum rates. We ask for 50% payment for our designers to start work and the balance once you are entirely happy. All credit and debit card payments are made by PayPal.
	Turnaround in 4 business days The time we need to complete your job will be stated in your quotation. Please allow yourself extra time to review your files and request changes. If you have a tight deadline please ask for our express service. Express jobs are subject to a 30%, 50% or 100% fee depending on the speed required as our staff will often need to work on them outside normal business hours.
	Your company branding We may include your company logo in the header/footer area and/or cover page. A corporate color scheme can also be applied to things like headings, lines and tables. This is a nice way to add a little splash of color to the pages as well as making your document feel branded and cohesive. Please provide your logo at the highest resolution available, ideally as a vector file. If you have more comprehensive branding guidelines for color specs and typeface usage, please provide these. For licensing reasons we can only use Microsoft fonts in your files, unless you provide us with a specific .ttf or .otf font file you wish for us to include.
	Things to consider for your figures A document will always look more professional when figures are branded and styled to match. Where applicable we will offer to restyle these and itemise any additional charges in your quotation. If figures are provided in editable, source format such as Excel or SmartArt they can just be reworked and restyled. If we are asked to work on figures that are only available as images, we can completely rebuild and style these from scratch as editable diagrams, charts or graphs but would require longer to do so.
	Receive a fully editable MS Word document We return to you a standard Word .docx file. This will have been cleanly formatted using proper paragraph styles, is fully editable and compliant with all currently supported versions of Word. Please see our article on document updates for things to keep in mind when making your own updates or edits in future. For large documents with lots of sections please ask us about receiving a bookmarked PDF version of your final file at a reduced file size.
	Clear changes policy Receiving your feedback, changes and updates is part of the process. For large documents we will provide a styling sample and update this until you are entirely happy. Once the whole job is completed, you may request a single set of free styling changes. All other changes are charged from $48 USD and include providing new instructions or updating an agreed sample. Your document will be returned as a Word file so you can make any edits to it directly. We will also provide a pdf version for you to add your changes comments. We will always look to make changes as quickly as possible. In the event you need to cancel a job please see our terms for details.